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At my last place of work, we used Google docs. It worked really well - could even watch (and edit) on your screen as someone else updated from another location. Documents and folders could be open or restricted, and notifications could optionally be sent on updates.
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We use Google Docs and Sheets at my current place. The ability to see others who are working on a document/spread sheet and what they are doing is really helpful and you can see the revision history if needed. It works for us.
The one caveat is that for basic documents/spread sheets it works well but doesn't come near to MS Office products for functionality.
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Here is what we use:
- SharePoint for document management and version control etc.
- OneNote (shared one on network) for noting down meeting minutes and other details agreed upon on phone or other communication measures (here too you can see real time updates with who updated what)
"You'd have to be a floating database guru clad in a white toga and ghandi level of sereneness to fix this goddamn clusterfuck.", BruceN[ ^]
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Jacquers wrote: The boss decided to use OneNote ... if someone updates the document you don't know what has changed. ... I'd like some suggestions of a document control solution Shoot the boss.
«The truth is a snare: you cannot have it, without being caught. You cannot have the truth in such a way that you catch it, but only in such a way that it catches you.» Soren Kierkegaard
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Smite the heretic!
Software Zen: delete this;
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You got me laughing but when I look at the alternatives, it isn't so bad at all. However, LotusNotes has lost me long time ago.
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As a document database with version control it isn't that bad at all actually.
People think it's a mail system, it isn't. It really sucks big donkey balls at handling mail!
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TFS? I create every solution with a _Documents folder and just add any pertinent documents, something like...
_Documents
_DataBase (scripts, ect)
_Includes (external files and assemblies)
ProjectX etc., etc.
Seems to work well, everything project related in one solution.
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That could work, but it would still be a bit difficult to know what part of a document was updated or added, unless people have the discipline to add comments when checking them in.
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Jacquers wrote: unless people have the discipline
and therein lies the problem...
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Differencing or "blame" or "audit" usually work well to find out what changed and who changed it.
Decrease the belief in God, and you increase the numbers of those who wish to play at being God by being “society’s supervisors,” who deny the existence of divine standards, but are very serious about imposing their own standards on society.-Neal A. Maxwell
You must accept 1 of 2 basic premises: Either we are alone in the universe or we are not alone. Either way, the implications are staggering!-Wernher von Braun
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If you are using the full blown MS Office products, you can turn on revision tracking.
Whoever "owns" the documents can periodically "accept" all of the changes to reduce clutter.
You will still need SharePoint or some other (real) VCS for individual version tracking.
We also have some documents we store as PDFs, there are a few commercial products that produce nice diffs between two PDFs and output it as (of course!) another PDF. (Still need a VCS or some sort of store for the versions)
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It doesn't matter what you use as much as the fact that everybody uses it!
At a previous position, we used a shared OneNote and it was perfect. Everybody used it every time and things were great.
My current position uses Confluence. A few people use it, but its the company standard. So we end up with centralized documentation that isn't very complete.
So if you get a solution, get buy in from many people and highly encourage people to use it. If they don't, no system will work.
Hogan
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TFS + Diff Doc[^] ( See supporting file types)
TFS Integration step
Tools -> Options -> Source Control -> Visual Studio Team Foundation Server -> Configure User Tools
Extention - .doc,.docx
Operation - Compare
Command - [installation path]\DiffDoc.exe
Arguments - /M%1 /S%2
Very effective !
If you need more apps. Here you go.TFS diff apps[^]
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Thx, Diffdoc seems to answer my question about comparing Word Docs stored in source control.
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Discipline -- you can get it anywhere. Set up *simple* processes (a History list/table never hurts), and make sure that everyone understands the reasons for following them.
Oh, and if anyone even begins to mouth the letters X, M, and L, kick him in the teeth before he gets them all out.
I wanna be a eunuchs developer! Pass me a bread knife!
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Jacquers wrote: For example, if someone updates the document you don't know what has changed. Huh, what? I get a change bar and initials tag saying who made the changes.
Maybe you have that feature turned off?
Psychosis at 10
Film at 11
Those who do not remember the past, are doomed to repeat it.
Those who do not remember the past, cannot build upon it.
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"Doc" Rupert Pemsel: "I'm a Trainee Anaesthetist"
Prostitute: "I know, I didn't feel a thing!"
Anything that is unrelated to elephants is irrelephant Anonymous
- The problem with quotes on the internet is that you can never tell if they're genuine Winston Churchill, 1944
- I'd just like a chance to prove that money can't make me happy. Me, all the time
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So it's Doctor Whooker for the next series then?
Bad command or file name. Bad, bad command! Sit! Stay! Staaaay...
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It's only when you're inside you realise it's bigger than it looks.
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So what they're essentially saying is that it's OK for him to play doctors and nurses.
Sounds reasonable, to me.
I wanna be a eunuchs developer! Pass me a bread knife!
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I got an email today from the MS support team, saying they are going to review a change suggestion I support.
I thought "I don't remember anything about it" - so I followed the link: Open links in an actual browser – Visual Studio[^]
Oh yes - VS should open help and such like in the default browser instead of inside VS. I remember that now, but wasn't that a while ago?
Oh yes. Four years.
It's taken MS four years to notice suggestions - not to implement them, no. Not even to decide to schedule them for implementation. Four years to to go "Oh. Yes. maybe an idea, that. Let's think about it".
Fer Elephants Sake MS! No wonder you don't make any impact in the mobile devices market if everything you do is over four years late...the competition will have released three or four updated devices by then!
Does explain a lot about Windows Mobile though...
Bad command or file name. Bad, bad command! Sit! Stay! Staaaay...
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