Today, I had a requirement to set permissions on list view, I remembered this feature was present in SharePoint 2007, but I couldn’t find it in SharePoint 2010. After doing a bit of research, I found out a way to do this out of the box.
I’ll be using the default Task list for illustrative purposes. However, this method can be used on any list or document library.
Let’s say for example, we want to create a view in task list to show users the tasks which are assigned to them and their manager should be able to view all tasks. So users should only be able to access my tasks view and only their managers can access all tasks view.
Step 1
Create a document library. I’m naming it Restricted views. It is better to not show this library in quick launch because it’ll be used to host the all tasks view.
![Creating restricted views document library Creating restricted views document library](/KB/sharepoint/433486/080112_1323_howtosetvie1.png)
Step 2
Now open SharePoint Designer 2010, go to All Files – Lists – Tasks and copy AllItems.aspx (This is All Items view.)
![Default views in SharePoint 2010 task list Default views in SharePoint 2010 task list](data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==)
Step 3
Go to All Files – Restricted Views (It is the document library which we created in step 1) and paste the AllItems.aspx there.
![Paste AllItems.aspx in Restricted views document library Paste AllItems.aspx in Restricted views document library](data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==)
Step 4
Go to All Files – Lists – Tasks and delete AllItems.aspx.
Step 5
Open the SharePoint 2010 portal – Site Actions – View All Site Content – Restricted Views, you will see AllItems.aspx there.
![Change item permissions in SharePoint 2010 Document Library Change item permissions in SharePoint 2010 Document Library](data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==)
Step 6
Select AllItems.aspx – Document Permissions – Stop Inheriting Permissions and then grant permissions to manager.
Step 7
Go back to SharePoint Designer 2010, go to All Files – Lists – Tasks and then delete AllItems.aspx.
Step 8
Go to All Files – Restricted Views, copy AllItems.aspx and paste it to All Files – Lists – Tasks.
Step 9
Open the SharePoint 2010 portal, go to Task List, when you click the views drop down, you’ll see two views titled All Items, don’t worry.
![Changing list view in SharePoint 2010 Changing list view in SharePoint 2010](data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==)
Step 10
Go to list settings – views and click All Tasks views, now you’ve to be careful here and delete the old view.
![Deleting list view in SharePoint 2010 Deleting list view in SharePoint 2010](data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==)
Make sure URL of the view says /Lists/Tasks/AllItems.aspx and not /Restricted Views/AllItems.aspx. This is important because the view in Restricted Views library is the one with proper permissions.
Step 11
Now try accessing the view as manager, you’ll be to see it and when you’ll try to access the view using any user who you didn’t give, they’ll see access is denied when they’ll try to access it.
![Access denied on SharePoint 2010 List view Access denied on SharePoint 2010 List view](data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==)
I hope this will help you out. Thanks for reading.
![Image 9](data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==)
Khurram Punjwani is a smart, passionate and creative SharePoint Consultant who specializes in delivering extensible solutions using object oriented design and agile methodologies. He has solid fundamental knowledge, along with an intense curiosity to learn new things and an extreme fondness for solving problems.