Information Rights Management in Office 365 (IRM SharePoint Online)

Office 365 recently comes with an IRM feature that you can control the rights of a document library and a List.

Current IRM supports only Restrict permissions on this library on download but this option contains other few options that I will explain later.

SharePoint online currently supports the below document types. This may change in new releases.

• PDF
• Word, Excel, and PowerPoint (97-2003 versions)
• The XML Paper Specification (XPS) format 

Reference: https://support.office.com/en-us/article/Set-up-Information-Rights-Management-239ce6eb-4e81-42db-bf86-a01362fed65c

How to Configure Information Rights Management in Office 365

Step One (Activate Information Rights Management in o365 )

First, you need to activate the Rights Management from service settings.

• Go to Office 365 admin page (https://portal.office.com/admin/default.aspx)
• Then Service Settings and select Rights Management

  

• Then click on Manage and click activate for enable.
• Then you will see the activation on the page.

  

Step Two (Activate Information Rights Management in SharePoint )

• Now you activate the SharePoint Rights Management
• Go to SharePoint Admin page

  

• Go to Settings section and use the IRM service selection option.

  

Step Three (Configure Rights Management in Document Library)

• Go to your SharePoint Site and Library/List and go to Settings
  • Click on the Information Right Management

    

• Check the Restrict permissions on this library on download and Enter Name and Description for the IRM Policy. here you can click SHOW OPTIONS for other configurations.

Options include:

• Do not allow users to upload documents that do not support IRM
• Stop restricting access to the library at a specific date
• Prevent opening documents in the browser for this Document Library
• Allow viewers to print
• Allow viewers to run script and screen reader to function on downloaded documents
• Allow viewers to write on a copy of the downloaded document
• After download, document access rights will expire after these number of days (1-365)
• Users must verify their credentials using this interval (days)
• Allow group protection